Equine Practice Management Software for Vets on the Move
Practice management built only for equine vets. Records, scheduling, multi-owner billing and imaging in one equine-native platform. Free trial with our team.
Scheduling, records, billing, and clinical tools
Scheduling, records, billing, and clinical tools designed around the way equine practices actually work. Designed with feedback from equine veterinary practices across North America. StableTrack Equine brings scheduling, records, billing, and clinical tools together in one platform.
Beyond Clinical Care
StableTrack goes beyond clinical tools. It organizes the operational side of equine veterinary practice so your team can focus on patient care instead of paperwork.
An equine-native data model, not a small-animal template
StableTrack's records are structured around how horses are actually owned and managed. Every patient record carries equine-specific fields — breed, color, gender, height in hands, microchip, weight, stall or barn location — and first-class relationships to multiple owners, syndicates and partnerships with ownership percentages, trainers, and barns. Visits can be scheduled and billed by barn, invoices split across owners natively, and the horse's clinical history stays attached to the horse as it changes owners, barns, or trainers. This equine-native data model is why farm calls, batch barn visits, and multi-owner billing work as standard features rather than workarounds layered on a small-animal system.
Equine Practice Management Software FAQ
Find answers to common questions about StableTrack, including how it works for solo ambulatory vets, its scheduling and billing capabilities, AI clinical notes, speech-to-text documentation, and support for equine practices of all sizes.
Introducing StableTrack - Equine Practice Management
A short introduction to StableTrack, the equine practice management platform whose AI assistant drafts notes from the veterinarian's dictation. See scheduling, records, billing, and AI documentation in one system.
Frequently Asked Questions
What is StableTrack and who is it for?
StableTrack is a practice management system built specifically for equine veterinary practices. It brings scheduling, clinical records, billing, and client communication into one platform designed around real equine workflows, supporting ambulatory practices, clinic-based practices, and mixed models.
How is StableTrack different from general veterinary software?
Most veterinary software was built for small-animal clinics, with equine work added afterward. StableTrack was designed around equine realities from the start, including farm calls, multiple horses per owner, syndicate and partnership billing, barn and trainer records, and documentation done from a phone in the field.
Who builds StableTrack?
StableTrack is built by Asteris, a veterinary software company that has been building tools for the profession for over two decades. There is no private equity ownership and no acquisition-driven pricing pressure on the roadmap, a concern many equine practices have raised after watching other systems get acquired and re-priced.
How much does StableTrack cost, and is there a contract?
StableTrack uses a pay-as-you-go model with no annual contract, no maintenance fees, and no per-seat licensing.
Is StableTrack only for large practices?
No. StableTrack supports solo practitioners and scales to multi-veterinarian practices without changing how a single vet works day to day.
Does StableTrack work for solo ambulatory equine vets?
Yes. StableTrack supports solo ambulatory veterinarians with mobile-first scheduling, field documentation, and on-site billing, all accessible from a phone or tablet during farm visits.
Can I use StableTrack on my phone or tablet in the field?
Yes. StableTrack is built mobile-first, with a companion iOS app. Appointments, clinical documentation, and invoicing all work directly from a phone or tablet on farm calls.
How does StableTrack handle farm visits with multiple horses?
StableTrack supports multi-horse farm visits natively. Visits can be scheduled by location, care can be documented for several horses under a single farm call, and each horse or owner can be billed individually.
Can I schedule across multiple providers?
Yes. The scheduler handles multiple veterinarians and providers in one view, covering ambulatory routes, clinic appointments, and barn-level visits together so the whole practice's day is visible in one place.
Does StableTrack work in areas with poor signal?
StableTrack caches your schedule and lets you document visits in low-connectivity environments. Notes and invoices sync automatically once the connection is restored.
How do the AI clinical notes work?
StableTrack turns spoken or typed input into structured SOAP notes, handling formatting and equine terminology so documentation is done by the end of the visit rather than the end of the day. It was trained on equine language, so lameness grades, Coggins results, and breed-specific notes come through correctly rather than being autocorrected into small-animal vocabulary. The vet reviews and approves every note, and the AI never finalizes a record on its own.
Can I dictate notes hands-free during an exam?
Yes. StableTrack includes speech-to-text documentation, so notes can be dictated hands-free during exams or in the field, which reduces typing and suits mobile work.
How are horse records structured?
Horse records use equine-native fields, including breed, color, gender, height in hands, microchip, weight, and location. Records support multiple owners, syndicates, and trainers as standard rather than as custom workarounds, and each horse carries its full appointment and clinical history.
Does StableTrack connect to imaging and diagnostics?
Yes. StableTrack connects to Asteris imaging, so studies link directly to the horse's clinical record alongside the rest of the visit history.
Can I move my existing practice data into StableTrack?
Yes. Onboarding includes data migration support, so patient histories and billing records can be brought across from a previous system. Most practices are running in StableTrack within a week of starting onboarding.
How does billing work for ambulatory visits?
StableTrack generates invoices on-site after each visit, applies farm call fees, and processes payments in the field. Invoices can be created the moment a visit ends rather than at the end of the day.
Can StableTrack handle split billing across multiple owners?
Yes. StableTrack supports the billing patterns specific to equine work, including per-owner splits for horses seen on the same visit, percentage billing for race partnerships, and barn-level invoicing for facilities.
Does StableTrack integrate with QuickBooks?
Yes. StableTrack syncs invoices, customers, and payments with QuickBooks Online automatically, which removes the end-of-month reconciliation work most practices currently do by hand.
What payment methods does StableTrack support?
StableTrack processes credit card and ACH payments directly from invoices through its Stripe integration, with no separate portal and no manual reconciliation.
What support is available during onboarding?
StableTrack includes dedicated onboarding with data migration, workflow setup, and training. Support is handled directly, with no outsourced helpdesks.