Equine Practice Management Softwarefor Vets on the Move
Scheduling, records, and billing built for ambulatory and hospital equine practices, with an AI assistant that drafts notes from your dictation.
Built with equine practices across North America, backed by 25+ years of veterinary software experience.
One practice. One view.
Purpose-built around the realities of equine care.
Schedule
Coordinate clinicians, barns, and calls.
Clinical
Keep every patient detail at hand.
Billing
Move from treatment to invoice.
The day does not happen behind a desk.
Your practice moves between barns, stalls, treatment rooms, and the road. Your software should move with it.
StableTrack organizes the details that make an equine practice demanding: multi-horse clients, barn relationships, clinical records, scheduling, inventory, and billing.
Run your entire equine practice without juggling five tools
Scheduling, records, billing, and client communication in one system built for ambulatory and clinic-based equine vets.
Records & Documentation
Structured medical records organized by horse, easy to find across visits and providers.
Akumal
Appaloosa • Gelding • Age unknown
Coggins Test / EIA Test
Feb 05, 2026 2:33 PM • matilda.ellison
Equine Infectious Anemia antibody test collection.
Akumal
Appaloosa • Gelding • Age unknown
Coggins Test / EIA Test
Feb 05, 2026 2:33 PM • matilda.ellison
Equine Infectious Anemia antibody test collection.
Billing & Client Communication
Share visit notes, records, and invoices with owners through controlled access, no more chasing PDFs over email.
Spoke with owner to review exam findings and treatment plan.
Logged by: matilda.ellison
Texted owner to let them know results are available.
Logged by: matilda.ellison
Emailed owner with visit summary and discharge instructions.
Logged by: matilda.ellison
Spoke with owner to review exam findings and treatment plan.
Logged by: matilda.ellison
Texted owner to let them know results are available.
Logged by: matilda.ellison
Emailed owner with visit summary and discharge instructions.
Logged by: matilda.ellison
Intelligence Built In
AI that drafts SOAP notes, summarizes visits, and captures documentation without changing how you practice.
Voice-to-SOAP
Click mic to start
Okay, owner reports mild nasal discharge for the past few days. On exam today horse is bright and alert. Temperature slightly elevated compared to baseline...
Voice-to-SOAP
Click mic to start
Okay, owner reports mild nasal discharge for the past few days. On exam today horse is bright and alert. Temperature slightly elevated compared to baseline...
See StableTrack in action.
Book a guided walkthrough built around your equine practice, your team, and the workflows you use every day.
From the first barn call to the last.
Check the day ahead, access patient history, capture clinical work and keep the practice moving from wherever the day takes you.
- Your day, at a glance
- Clinical work from the field
- Horse and client context in one place
Available on iOS
Download the StableTrack App
Designed with feedback from equine veterinary practices across North America.
Equine Practice Management Beyond Patient Care
Veterinary teams manage complex workflows, records, and client communication every day. StableTrack is equine practice management software built from the ground up for equine veterinary workflows.
Designed with an AI assistant that drafts notes and handles tasks from the veterinarian's dictation, StableTrack reflects real equine workflows, helping practices stay organized, reduce administrative load, and work more clearly within a system made specifically for them. Purpose-built for clinics and equine ambulatory practice software needs alike.
Frequently Asked Questions
Find answers to common questions about StableTrack
Does StableTrack work for solo ambulatory equine vets?
Yes. StableTrack supports solo ambulatory veterinarians with mobile-first scheduling, field documentation, and on-site billing, all accessible from a phone or tablet during farm visits.
Can I use StableTrack on my phone or tablet in the field?
Yes. StableTrack is built mobile-first, with a companion iOS app. Appointments, clinical documentation, and invoicing all work directly from a phone or tablet on farm calls.
How does StableTrack handle farm visits with multiple horses?
StableTrack supports multi-horse farm visits natively. Visits can be scheduled by location, care can be documented for several horses under a single farm call, and each horse or owner can be billed individually.
Can I schedule across multiple providers?
Yes. The scheduler handles multiple veterinarians and providers in one view, covering ambulatory routes, clinic appointments, and barn-level visits together so the whole practice's day is visible in one place.
Does StableTrack work in areas with poor signal?
StableTrack caches your schedule and lets you document visits in low-connectivity environments. Notes and invoices sync automatically once the connection is restored.
How do the AI clinical notes work?
StableTrack turns spoken or typed input into structured SOAP notes, handling formatting and equine terminology so documentation is done by the end of the visit rather than the end of the day. It was trained on equine language, so lameness grades, Coggins results, and breed-specific notes come through correctly rather than being autocorrected into small-animal vocabulary. The vet reviews and approves every note, and the AI never finalizes a record on its own.
Can I dictate notes hands-free during an exam?
Yes. StableTrack includes speech-to-text documentation, so notes can be dictated hands-free during exams or in the field, which reduces typing and suits mobile work.
How are horse records structured?
Horse records use equine-native fields, including breed, color, gender, height in hands, microchip, weight, and location. Records support multiple owners, syndicates, and trainers as standard rather than as custom workarounds, and each horse carries its full appointment and clinical history.
Does StableTrack connect to imaging and diagnostics?
Yes. StableTrack connects to Asteris imaging, so studies link directly to the horse's clinical record alongside the rest of the visit history.
Can I move my existing practice data into StableTrack?
Yes. Onboarding includes data migration support, so patient histories and billing records can be brought across from a previous system. Most practices are running in StableTrack within a week of starting onboarding.
How does billing work for ambulatory visits?
StableTrack generates invoices on-site after each visit, applies farm call fees, and processes payments in the field. Invoices can be created the moment a visit ends rather than at the end of the day.
Can StableTrack handle split billing across multiple owners?
Yes. StableTrack supports the billing patterns specific to equine work, including per-owner splits for horses seen on the same visit, percentage billing for race partnerships, and barn-level invoicing for facilities.
Does StableTrack integrate with QuickBooks?
Yes. StableTrack syncs invoices, customers, and payments with QuickBooks Online automatically, which removes the end-of-month reconciliation work most practices currently do by hand.
What payment methods does StableTrack support?
StableTrack processes credit card and ACH payments directly from invoices through its Stripe integration, with no separate portal and no manual reconciliation.
What support is available during onboarding?
StableTrack includes dedicated onboarding with data migration, workflow setup, and training. Support is handled directly, with no outsourced helpdesks.